Event Planning & Coordination

PLANNNING & COORDINATION SERVICES

There are some great wedding planners and coordinators in the area and we still recommend some of them.  We found that many have their own DJs they recommend almost exclusively so why couldn't we do the same in reverse?  Since we like to communicate directly with our clients to give a more personal touch, adding wedding planning services to our portfolio of professional services allowed us to do just that. Keeping everything "in house" keeps the cost down and still accomplish the goal of providing clients with complete services needed to make their wedding day flow smoothly.

Services include:

Prior to the wedding day

  • 1 event coordinator on the day of the event

  • 3 meetings (initial meeting, venue walkthrough and rehearsal)

  • Provide recommendations for any services you have forgotten

  • Review of all vendor contracts to ensure efficient timing for the day

  • Arrive at venue when the first vendor is expected to arrive

  • Create full day timeline from arrival to departure of all vendors

  • Confirmation with your vendors the week of the event to finalize schedule

  • Create floor plan(s)

  • Create weather contingency plan (if applicable)

 

 Wedding Coordination Services:

  • Assist the bride and wedding party with any morning of requests/needs

  • Distribution of bouquets and/or pinning on of boutonnieres and corsages

  • Distribute ring pillow and flower baskets

  • Check that marriage license and rings are present for the ceremony

  • Instruct ushers on family seating and timing

  • Help Bride into her gown

  • Guide the wedding party through the processional and recessional

  • Coordinate with all vendors and cue everyone so we stay on schedule

  • Transfer guest book to reception

  • Setting name cards for seating at the reception

  • Ensure timeline runs according to plan and by cueing vendors

  • Act as liaison between wedding party and vendors

  • Handle any last minute emergencies

  • Collect all items needed for the wedding day

  • Collect all gifts, personal items and decorations, and transport to a specified location

  • Distribute final payments
     

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