Event Planning & Coordination

There are some great wedding planners and coordinators in the area and we still recommend some of them.  We found that many have their own DJs they recommend almost exclusively so why couldn't we do the same in reverse?  Since we like to communicate directly with our clients to give a more personal touch, adding wedding planning services to our portfolio of professional services allowed us to do just that. Keeping everything "in house" keeps the cost down and still accomplish the goal of providing clients with complete services needed to make their wedding day flow smoothly.

Coordination Services

Prior to the Wedding

  • 3 Meetings (Initial meeting, venue walkthrough and rehearsal)

  • Provide recommendations for any services you have forgotten

  • Review of all vendor contracts to ensure efficient timing for the day

  • Arrive at the venue when the first vendor is expected to arrive

  • Create full day timeline from arrival to departure of all vendors

  • Confirmation with your vendors the week of the event to finalize the schedule

  • Create a floor plan

  • Create weather contingency plan (if applicable)

Day of Coordination

  • Assist the bride and wedding party with any morning-of requests/needs

  • Collect all items needed for the wedding day including personal items, decorations, etc. and transport to the specific location. 

  • Distribution of bouquets, corsages, ring pillow, and flower baskets and/or pinning on of boutonnieres and corsages.

  • Help Bride into her gown

  • Coordinate with all vendors and cue everyone to ensure timeline runs according to plan

  • Check that marriage license and rings are present for the ceremony

  • Instruct ushers on family seating and timing

  • Guide the wedding party through the processional and recessional

  • Transfer guest book to reception

  • Setting name cards for seating at the reception

  • Handle any last-minute emergencies

  • Distribute final payments

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