Black Tie Entertainment
MEET OUR COORDINATOR
There are some amazing wedding planners and coordinators in the area, and we still recommend some of them. However, we have noticed that many coordinators often advocate for their own DJs almost exclusively, so why couldn't we do the same in reverse?
We love communicating directly with our clients to add a personal touch and by including wedding planning in our services, we can connect with you even more closely.
Keeping everything "in house" makes it MUCH more affordable for you, all while providing a full service experience, ensuring that your day runs smoothly and seamlessly.
MONTH OF DETAILS
Our coordinators have years of experience with multi-faceted weddings and events.
Pre-Planning Meeting
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1 event coordinator on the day of the event
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3 meetings
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Initial meeting
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Planning meeting
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Create full day timeline from arrival to departure
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Confirm with all vendors the week of the event
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Create floor plan(s)
About 45-60 days before your event, we'll have an initial meeting to discuss all details regarding vendors, decor, theme, setup, teardown, timeline, and floor plan. We'll also conduct a venue walkthrough, either in person or virtually, depending on scheduling.
Finally, 7-10 days before the event, we'll review and confirm all details before coordinating with all other vendors on the final timeline.
Wedding Rehearsal
The day before the wedding, we'll spend about an hour running through the ceremony to ensure everything is set for the big day. We'll review all vendor contracts to ensure efficient timing and create a weather contingency plan if needed. Attending the Rehearsal is dependent on availability and not always guaranteed.
Day of Coordination
On the wedding day we assume the responsibility of being the main point of contact, arriving promptly at the venue ahead of the first vendor's expected arrival time (excluding hair and makeup services). We oversee the seamless collection and transportation of all essential items required for the day, including personal belongings and decorations, ensuring everything is in place at the designated location.
What's Included:
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Arrive at venue when the first vendor is expected to arrive
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Distribution of bouquets, boutonnieres and corsages
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Check that marriage license and rings are present
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Guide necessary people through the ceremony
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Transfer guest book to reception
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Set name cards for seating at reception
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Ensure timeline runs according to plan and by cueing vendors
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Act as liaison to vendors
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Collect all gifts and assist to vehicle
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Distribute final payments and/or gratuity to vendors
After the festivities conclude, we ensure that personal belongings are packed and stored appropriately allowing you to enjoy your special day without any logistical worries.
